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Crafter's Information

Following is important information pertaining to our Exhibits. So that we can provide our show growth and assure maximum attendance, please read all information carefully so that misunderstandings will be kept to a minimum. You must be aware and agree to all of the following rules governing our Craft Shows to be eligible to attend. Thank you for your understanding and cooperation.

Information

  • This is a Juried Exhibition Artist's creations are juried for the work submitted in the photographs provided. All items displayed must be handmade by the Exhibiting Artist. If you misrepresent your craft with misleading photographs, you will not be allowed in future shows. The photographs that you submit must be your primary craft and make up the majority of your display. The exhibitor WILL NOT sublet all or any part of their area, or display items that have not previously been juried. Exhibitors may only show work typified by photos. If we find unacceptable items displayed you will be asked to remove them. See information on items and applications that are not accepted. No dealers or sales representatives are allowed. For more information regarding our Jury Process, please read "The Jury Process".
  • Pictures of your Craft must be provided with each application submitted. We will need seasonal photos of your merchandise if applicable to your craft. A minimum of five photos of your craft is required, along with an additional photo of your display. Please do not send Polaroid's or slides. Good quality pictures are important. More information regarding photos is available in our document "Shedding Light on the Jury Process".
  • Craft Category and description: Applications are juried by category. Please check off only one box on the application. This should be the category that best describes your work. It is very important that you thoroughly describe your craft on the front of every application. We are not looking for a list of items that you make. We are interested in your craft and how it is accomplished. We must have this information to assist in the jury process and placement in each show.
  • Exhibit Program The description of your Craft that you provide on the back of the application will be included in our program. It includes information pertaining to our show, a list of all the Exhibitors and also local businesses who have assisted with their generous contributions. The program will be provided to all that attend our show, all sponsors who contributed and all crafters who participate. This is a wonderful means of advertising for both you and your wonderful items. Please provide a brief yet thorough description of your craft. You may include additional information such as a phone number or website if you desire, but keep in mind, space is limited and your description may be cut if necessary. Please let us know on the application if you do not want to be included in our Program.
  • Crafters display on two levels and the upper level of the firehouse is NOT wheelchair accessible. If you cannot display upstairs because of a physical limitation or your merchandise would be too difficult to carry upstairs, you must let us know on the application. We will make every effort to accommodate you. Firemen will be ready and available to assist with your merchandise, displays, etc. from your vehicle to your space and vice versa for cleanup.
  • Tricky Tray We will be holding a tricky tray during the entire exhibition. One free ticket will be given with each customer admission. A donated item would be greatly appreciated. Make sure that you attach a business card -- it's great exposure. A tax-deductible receipt will be provided to you. The Tricky Tray is always displayed on the upper level. The free ticket provided assures equal attendance on both levels.
  • Refreshments are sold throughout the entire event. You as a crafter will be provided with one free coffee and bagel coupon redeemable at any time during the day/s of the show. Please consider any additional purchases your tax-deductible contribution to the Fire Company, remember that this is a fundraiser and the Fire Company is a non-profit organization.
  • Advertising We do our best to saturate the area with flyers, professional signs displayed at least one month in advance of each show and local area newspaper ads.
  • Application Deadlines are listed on every application. Each application will be juried on a first come basis. Jurying for each show begins six months prior to the event.
  • Cancellation Policy An application is a commitment to show. No full refunds will be given after the acceptance confirmation is sent, or the check has been deposited. If you need to cancel the show, please make sure that the Whitehouse Fire Company Craft Show Committee is notified before the refund deadline shown on each application. You will receive a refund less 20%. If you call after the deadline you will receive no refund, however, if you do not notify the committee that you will be unable to attend, you will be removed from our mailing list, not allowed in any future exhibits and all booth fees will be forfeited.
  • Spaces in our show are filled as we accept each crafter. We do our best to achieve a well balanced display along with satisfying the specific needs of each Crafter. All of our spaces on the lower level are approximately 10 feet wide and 6 feet deep. Upstairs has primarily 10' x 6' spaces located on the perimeter and 9' x 7' spaces in the center, along with two 8' x 8' spaces located just at the top of the stairs. Tables are not included with your space, they are extra and must be requested at the time you submit your application. Click here for additional information on your placement at our shows.
  • Electricity is available upon your request. There is a fee - please check each application. There are limited spaces. If you need electricity, please make sure that you check the space with electric. Spaces are filled on a first come first served basis. If you do not select your preferences on the application, you will be placed accordingly and we will not be able to re-assign you.
  • Tables & Chairs are also available upon request. Tables are 30" wide x 8' long. There is a fee - please check each show application. Chairs are provided at no cost to you, please select how many that you will need for each show.
  • Set Up begins at 7:30AM. Firemen will be available to assist with boxes, displays, etc., from your vehicle to your space. You should be set up 15 minutes prior to the event and stay set up for the entire event. Absolutely no early packing. Spaces not occupied by 9:00 AM on set up day may be filled with standby Exhibitors with no refund or allowance whatsoever. Anyone arriving late, leaving before closing or breaking down during show hours may be refused entrance to future shows. All of our shows run from 10:00 am to 4:00 pm.
  • Two Day Shows: You MUST show both days. You may leave your merchandise set up on Saturday evening after our two day show. The doors will be locked with no admittance to the Fire House other than Fire Company Personnel.
  • Displays: All Table covers must reach the floor. All packing materials must be placed out of sight. Your booth must not interfere with adjacent exhibits in any way. All of your display, including chairs, must be placed within the confines of the space. Nothing is to be placed in the aisles, or another Artist's Booth. All Exhibits are to be in keeping with the overall family-oriented theme of the show.
  • Fire Regulations: No open flames are allowed. Exhibitors must abide by all fire regulations. All booth materials shall be in accordance with local fire regulations.
  • Insurance, if desired by the Exhibitors, must be obtained by them at their own cost.
  • Clean Up The Crafter must keep their area neat and clean at all times and leave with all merchandise, boxes, debris, etc.
  • Waiting List: Applications received after the deadline date will be considered for our waiting list only if our show is full. To be considered, your application will be juried and must include photos and payment in full. You will be contacted with the status of your application soon after the next jury session. If you agree to be on our waiting list, you will be contacted as soon as space becomes available but may be as late as the night before the show. We will hold your check until you have been placed in our show or your check will be returned the week after if nothing comes available. If you become unavailable after having agreed to be on our waiting list, please be considerate and let us know.
  • Parking and Traffic will not be permitted in the show area or fire lanes from one half hour before show opens until fifteen minutes after the show closes each day. All loading and unloading must be planned around these hours and vehicles are to be removed to the Exhibitor parking area before the show opens. Vehicles remaining the the show area or fire lanes during these hours may be towed away at the owner's risk and expense.
  • Inclement Weather: In the case of unusually wet periods prior to our craft shows, it may be necessary to park your vehicles off site, to avoid sinking in the mud. Firemen will gladly assist in your transportation if necessary.
  • Conditions of the Show: Exhibitors found in violation of any of the above "Information and Conditions" may be excluded and have their exhibits removed from the current and/or any future shows at the sole discretion of the Craft show Committee and all booth fees may be forfeited.
  • A $25.00 fee will be charged on any check returned by the Exhibitor's Bank.
  • Whitehouse Fire Company Craft Show Committee may require the removal of work considered to be in violation of these conditions and reserves the right to make final interpretation of all conditions.
  • This Contract shall be deemed to have been made in the State of New Jersey and shall be interpreted in accordance with the laws of such state. In the event that legal action is required to enforce this contract or any of the terms thereof, such action shall be brought in the Courts of Hunterdon County, New Jersey, and the Exhibitor expressly consents to the jurisdiction of such courts. The parties agree to accept service of process in such action by ordinary mail sent to their business addresses as set forth in this contract.
  • If any section, sentence, clause, phrase or portion of this licensing application/contract is, for any reason, held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a separate, distinct and independent provision and such holding shall not effect the validity of the remaining portions.
  • Privacy Policy: We respect your privacy and will never sell or trade your name, mailing address, or email address. However, we may receive requests for exhibitor contact information from the public, and will furnish your phone number, website and/or email addresses upon such request unless you've indicated your preference to keep your contact information private under "Business Name" on our applications.